How do I host a document on my website so I can link to it from a form?

You will need to have your webmaster help you with this. Follow these steps.

  1. Save your document in an older file version of office. This will ensure maximum compatibility with applicants using older software.
  2. In some cases you may want to link to an existing, public file on your website. In this case, you may simply right-click on the file link and copy the Link/Shortcut to obtain the link. Go to step 3.
  3. Contact your web person and send the following text depending on whether you'd like the file to have a public-facing link on your web site or if you'd like to simply host the file with no public link.

Private Link: Here is a file that we need added to our website. Our applicants need to be able to download this file from our new grants management software so that it can be populated and then uploaded to their application. This document does not need to have a public link from our web site. Please email us the link to the file so we can use it in our application form.

Public Link: Here is a file that we need added to our website. Our applicants need to be able to download this file from our new grants management software so that it can be populated and then uploaded to their application. This document should have a public link from our web site from the (fill in the blanks) page. Please email us the link to the file so we can use it in our application form.

  1. Once your developer has provided you with the link you can use it in the relevant question instructions using the Rich Text Editor to create the link.
    • Click HERE to learn how to link text in the Rich Text Editor.

If you are updating an existing document that is currently hosted on your website you have two options.

  1. Create the new document with a new file name. Have this document hosted by repeating steps 1 and 2. Have a new link sent to you to update the link in your form within GLM.
  2. Create the new document and use the exact same file name and extension (this will replace the old document). Then have this document uploaded over the top of the existing form being hosted on your website. This way the link should stay the same you and will not have to update the link in your form within GLM.

If you do not have website we recommend creating a free account with a cloud file storage service such as box.com

  • To view a brief box.com tutorial, click HERE.

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